TL;DR

At guardID your trust & data isn’t for sale — and never will be.

• We do not and will never sell your data.

• We only collect what we need to run your membership and services.

• When your membership ends, we automatically delete your data within one month.

• We only share the minimum necessary info with trusted suppliers (listed in our full policy below).

• If you ask us to delete or restrict your data, we will share your details with the companies we request delete your data and make clear they should only use these details for that purpose.

• We also share details with Royal Mail, the DMA, and Preference Services if you ask us to stop marketing contact; and only for that purpose.

• You’re always in control of your data and can ask to see, correct, or delete it at any time.

Full Policy

Last updated: October 2025

At guardID, your privacy matters.
We treat every piece of personal information you share with us as a responsibility and a trust; one we take extremely seriously.

Our Promise
We do not, and will never, sell your personal data.
Not to advertisers. Not to marketers. Not to anyone.

Whether you are a member (customer), an employee, or a partner, your information remains under our protection — used only for the purposes you’ve agreed to, and nothing more.

Our Promise

We do not, and will never, sell your personal data. Not to advertisers. Not to marketers. Not to anyone.

Whether you are a member (customer), an employee, or a partner, your information remains under our protection — used only for the purposes you’ve agreed to, and nothing more.

When Membership Ends

When you stop being a member, we will automatically delete all your personal data within one month of your final subscription day.
We keep nothing longer than necessary and securely erase all records in line with our data retention policy.

Who We Share Data With

We only share the minimum data necessary with trusted suppliers to help us deliver our services to you. We carry out due diligence on every supplier, use strong data protection agreements, and require them to meet the same high standards we hold ourselves to.

We also take all technical and organisational steps possible to further lock down and protect your data.

Our Suppliers

Below is a list of our suppliers and what information (if any) they have access to:

• List Item

• List Item

• List Item

Data Shared for Member Requests

When you subscribe and become a member you are asking us to get your data deleted, restrict its processing, or object to use, we will need to share your details with the companies or organisations involved solely for the purpose of carrying out that request.
We will clearly instruct them to never use that data for anything else.

We may also share relevant contact details with Royal Mail, the Direct Marketing Association (DMA), and the Mail, Telephone, or Fax Preference Services when members request suppression — again, only to action those specific requests and prevent unwanted contact.

Your Rights

You have the right to:

• Access the data we hold about you.

• Ask us to correct or delete it.

• Restrict or object to its use.
  

• Withdraw consent at any time.

You can exercise these rights by filling in this form or contacting us at dpo@guardid.app

But to be clear, we will delete your membership data within a month of ceasing your subscription, only basic details such as your payment transaction history will be kept to aide financial reporting, never for marketing or sale.

If you apply or have applied for a role to work with us we will delete your details (if sadly unsuccessful) within 2 months unless you want us to retain your details for opportunities in the future.

A subsection of our policy is available below for future, current and past team members. 

Contact

If you have any questions or concerns about how we handle your data, please contact our Data Protection Officer at: dpo@guardID.app.

If you are not satisfied with our response, you have the right to contact the Information Commissioner’s Office (ICO) at https://ico.org.uk.

In Summary

We exist to serve our members — not to trade in their information.
Your trust is not a product, it’s a privilege — and we intend to keep it that way.

TL;DR

We use cookies only to run this site and to recognise if you have been referred to us by one of our partners or a content creator. All our cookies are encrypted & secured.

No ads. No tracking. No selling data.

Full Policy

Last updated: October 2025

Our Cookie Promise

We keep things simple: we only use cookies for two reasons, and two reasons only.

To make our website work properly. These cookies are essential. They help the site load, keep you logged in, remember your settings, and let you move between pages smoothly. Without them, our site wouldn’t function.

To recognise sponsored links and referrals. If you arrive at our site via a sponsored link, we place a small cookie to record that referral. If you later subscribe, this cookie helps us make sure the content creator or partner who referred you gets credit for introducing you to us.

That’s it. No advertising networks, no data sharing, and no third-party tracking, ever.

Your Privacy & Security

• We never link our cookies to any third party.

• All cookies are encrypted so they are useless outside our site.

• We do not use cookies to build profiles, track behaviour, or sell data.

Managing Cookies

You can manage or delete cookies at any time through your browser settings. If you disable essential cookies, some parts of our site may not work as intended — but that’s your choice, and we respect it.

In Summary

Our cookies exist to help our site run and to reward creators who refer new members. Nothing more. Nothing less. Your data stays private, encrypted, and under your control.

TL;DR

We pay our fair share of tax on time, never use loopholes to avoid it, and work openly with authorities. Paying tax is part of how we support the economy, fund public services, and do the right thing.

Full Policy

Last updated: October 2025

Our Commitment

At guardID, we believe paying tax is part of being a responsible business and good citizens. We are proud taxpayers; and we see our contribution as helping to fund the public services and infrastructure that benefit everyone.

We are committed to paying our fair share of tax, on time and in the right place, and to doing so transparently and with integrity.

Our Approach to Tax

• We do not engage in aggressive tax planning or use artificial structures or “clever accounting” to avoid tax.

• We ensure that our tax affairs reflect the real substance of our business activities.

• We pay all taxes due under the law; including corporation tax, VAT, PAYE, National Insurance, and any other applicable duties.

• We seek professional advice only to ensure accurate compliance, not avoidance.

Governance & Responsibility

The Board of Directors oversees our tax strategy and ensures it aligns with our values and ethical standards. Day-to-day responsibility for tax compliance rests with our finance and accounting team, supported by qualified advisors when needed. We maintain clear internal controls and regularly review our processes to ensure accuracy, transparency, and compliance.

Relationship with Tax Authorities

We maintain an open, honest, and respectful relationship with HM Revenue & Customs (HMRC) and other tax authorities.
If any uncertainty arises, we engage proactively with HMRC to clarify the correct position rather than take advantage of loopholes or ambiguity.

Risk Management

We take a low-risk approach to tax.

We identify, assess, and manage tax risks carefully, ensuring that all positions we take are well-founded in law and commercially reasonable.

Our Belief

We believe that contributing fairly through taxation helps to strengthen our communities, support public services, and boost the wider economy.
Doing the right thing — not just the profitable thing — is part of who we are.

TL;DR

You can cancel your subscription at any time to stop future payments, but past payments and one-off service fees are generally non-refundable, except in cases of billing errors or duplicate charges; to request a refund, contact us with your account and payment details, and note that this policy is governed by the laws of England, with any disputes resolved in English courts.

Full Policy

Last updated: November 2025

Our Commitment

At guardID, we strive to provide the best possible service to help you manage your personal data, reduce spam mail, and protect your content. While we take all reasonable steps to ensure success, the nature of our Service means we cannot guarantee full compliance by third parties. This Refund Policy explains when refunds are available.

1. Subscription Refunds

1.1 Trial Periods

• If you are on a free trial, no charges will apply.

• If you cancel during the trial, you will not be billed for the first paid period.

1.2 Paid Subscriptions

• Subscriptions are billed in advance on a recurring basis (monthly or yearly).

• Cancellation: You may cancel your subscription at any time through your account. Cancellation prevents future payments but does not automatically refund previous payments.

1.3 Refund Eligibility

• Refunds for paid subscriptions may be considered in exceptional circumstances, such as double billing or processing errors.

• Refunds will not be issued for: Partial results or lack of full compliance by third parties, Change of mind or user dissatisfaction with outcomes, or Services already completed within the billing period.

2. One-Off Services / One-Time Payments

• Payments for one-off services (e.g., content ownership claims or individual opt-out requests) are non-refundable once the Service has been submitted or initiated.

• If you are charged in error, we will investigate and issue a refund if appropriate.

3. How to Request a Refund

• Contact us via email at hello@guardid.app.

• Provide your account information, payment details, and reason for your request.

• We will review your request and respond within 14 business days.

Refunds, if approved, will be issued to the original payment method.

4. Changes to Refund Policy

We may update this Refund Policy from time to time. Any updates will be posted on our website and take effect immediately. Continued use of the Service after changes constitutes acceptance.

5. Governing Law

This Refund Policy is governed by the laws of England, and any disputes must be brought in the courts of England.

TL;DR

We respect your privacy; and protect your data like it’s our own.

• We only collect personal data we genuinely need to employ and pay you.

• We never sell or misuse your personal information.

• We keep your personal data only as long as required by law or business needs, then delete it securely.

• The work you create while working with us (documents, code, designs, etc.) belongs to the guardID and may be kept indefinitely as work product.

• We share only what’s necessary with trusted payroll, benefits, & legal partners.

• You can always request access to, correction of, or deletion of your personal data.

Full Policy

Last updated: October 2025
Applies to: All employees, workers, and contractors of guardID

Our Commitment

At guardID, we respect your privacy and the personal information you share with us as part of your employment. We are committed to handling your data fairly, securely, and transparently, and to keeping only what we genuinely need for as long as we need it, this is why we publish our employee privacy policy right on our public website.

What Information We Collect

During your time working with us, we collect and store information necessary to manage your employment, including:

• Contact details (name, address, phone, email).

• Identification and right-to-work information.

• Payroll and bank details.

• Performance, training, and attendance records.

• Emergency contact information.

• Any other data required by law or necessary for your role.

We will never collect more data than we need to fulfil our legal, contractual, or operational responsibilities.

How We Use Your Data

We use your personal information to:

• Manage your employment and payroll.

• Meet legal and regulatory requirements.

• Communicate with you as part of your work.

• Provide benefits, training, and support.

• Maintain a safe, fair, and compliant workplace.

Your personal data will never be sold or shared for marketing purposes.

How Long We Keep Your Data

We only keep personal data about you for as long as necessary, usually for the duration of your employment and a limited period afterwards, to meet legal, tax, or contractual obligations. When that period ends, your personal data is securely deleted.

However, any content, materials, or work you create in the course of your employment, including documents, designs, written materials, code, creative works, or other outputs, are considered company work product. This work product remains the property of guardID and may be retained indefinitely as part of our business records and intellectual property.

Who We Share Data With

We may share limited information with:

• Payroll and benefits providers.

• Pension and insurance providers.

• IT and system administrators.

• Legal and regulatory authorities (when required by law).

We always share the minimum information necessary and ensure that all third parties handle your data securely and lawfully.

Your Rights

You have the right to:

• Access the personal data we hold about you.

• Ask us to correct or delete it.

• Restrict or object to its use (where legally possible).

To exercise these rights, contact our Data Protection Officer using the email dpo@guardID.app, speak to your manager or a Director for further assistance.

If you believe your data has been mishandled, you can also contact the Information Commissioner’s Office (ICO) at https://ico.org.uk.

In Summary

Your personal data is yours — and we protect it as such.
We’ll only keep what we must, for as long as we must.
The work you create with us, however, is part of our shared legacy — and remains with [Company Name] indefinitely as part of our professional record.

TL;DR

At guardID we have a zero tolerance for modern slavery or human trafficking. We are committed to ethical conduct, fair pay, and human rights throughout our operations and supply chains.

We conduct supplier due diligence, enforce our Code of Conduct and Ethical Sourcing Policy, train staff to identify risks, and continually strengthen our safeguards. Everyone who works with or for us is treated with dignity, fairness, and respect; and paid at least the UK National Living Wage.

We stand firmly against exploitation and work to build a transparent, responsible, and human rights–driven supply chain.

Full Statement

At guardID, we believe modern slavery and human trafficking are abhorrent crimes that have no place in our business or supply chains.

We are committed to acting ethically and with integrity in all our relationships — ensuring that everyone who works with or for us is treated with dignity, fairness, and respect. We recognise our responsibility to prevent exploitation and to uphold human rights across all aspects of our operations.

Our Commitments

We take proactive steps to identify, prevent, and address risks of modern slavery by:

• Conducting due diligence on suppliers, partners, and contractors.

• Requiring compliance with our Code of Conduct, Supplier Standards, and Ethical Sourcing Policy.

• Providing training to our people to help them recognise and report any potential concerns.

• Regularly reviewing and strengthening our processes to ensure effective safeguards and continuous improvement.

Fair Work & Pay

We believe that all work should be fairly rewarded. Accordingly, we ensure that everyone who contributes to our business; including employees, contractors, agency staff, and individuals on work experience placements or other initiatives; is paid at least the UK National Living Wage. We do not tolerate any form of unpaid or exploitative labour, and we expect the same commitment from all those with whom we do business. We also verify that every employee is paid into an account in their name that they also have control over.

Our Responsibility

We will never tolerate exploitation in any form. Our responsibility is clear: to stand firmly against modern slavery, to protect people, and to help build a supply chain based on trust, transparency, and respect for human rights.

This statement is made pursuant to section 54(1) of the UK Modern Slavery Act 2015 and constitutes guardID's slavery and human trafficking statement for the current financial year.

TL;DR

Here at guardID we have a zero-tolerance approach to bribery and corruption. Employees, contractors, and partners must never offer, accept, or solicit bribes, including cash, gifts, or favors, to gain an improper advantage.

We conduct due diligence, keep accurate records, provide training, and encourage reporting of any suspected misconduct. Breaches can lead to disciplinary action or termination, and we uphold integrity in all business dealings.

Full Policy

We at guardID are committed to conducting business in an honest, transparent, and ethical manner.

We have a zero-tolerance approach to bribery and corruption in any form, whether direct or indirect, and we are dedicated to acting professionally, fairly, and with integrity in all our business dealings and relationships.

Scope

This policy applies in all jurisdictions where we operate and applies to:

• All employees, directors, officers, and contractors of guardID.

• Anyone working on our behalf, including agents, consultants, suppliers, and business partners.
  

Definition of Bribery

Bribery is the offering, giving, receiving, or soliciting of anything of value to influence the actions of another person or organisation improperly. This includes cash payments, gifts, hospitality, services, donations, or any other advantage intended to secure an improper business benefit.

Our Commitments

We will:

• Never offer, give, or accept bribes or facilitation payments.

• Conduct due diligence on all business partners and third parties.

• Maintain accurate and transparent financial records.

• Promote awareness and understanding of this policy through regular training.

• Report and investigate any suspected breach promptly.

Integrity is non-negotiable — we win business on merit, not misconduct.

Gifts and Hospitality

Reasonable and proportionate gifts or hospitality may be acceptable if they:

• Are of modest value and not intended to influence a business decision.

• Are lawful, transparent, and recorded appropriately.

If in doubt, employees must seek guidance from their line manager or the Compliance Officer before offering or accepting any gift or hospitality.

Political & Charitable Contributions

The company, guardID does not make political donations.

Charitable contributions are permitted only when lawful, transparent, and approved in accordance with company procedures to ensure they are not used as a form of bribery.

Reporting Concerns

Employees and third parties are encouraged to report any concerns or suspicions of bribery or corruption immediately.

Reports can be made confidentially to:

• A line manager

• A director

No one will face retaliation for reporting in good faith.

Breaches & Consequences

Any employee who breaches this policy may face disciplinary action, up to and including dismissal. We may terminate relationships with any third party that violates this policy or fails to implement equivalent anti-bribery standards.

Continuous Improvement

We regularly review and update this policy to ensure ongoing compliance with applicable laws and best practices.

TL;DR

We aim to meet WCAG 2.2 Level AA standards (and AAA wherever possible) to make our website accessible to everyone. If you find anything hard to use, please let us know, your feedback helps us improve and better meet everyone’s needs.

Full Statement

We are committed to ensuring our website is accessible to everyone. Our goal is to achieve WCAG 2.2 Level AA compliance across all areas of the site, and Level AAA wherever possible.

We continually work to improve the accessibility and usability of our website to create an inclusive experience for all visitors. However, accessibility is an ongoing process, and we recognise that there may still be areas that could be improved.

If you experience any difficulty using our site, or have suggestions on how we can make it easier to use, please let us know. Your feedback is invaluable — without it, we can’t fully understand or address everyone’s individual needs.

You can contact us at: hello@guardid.app.

TL;DR

We never sell your personal information, not now, not ever. Your data is used only to provide our services and improve your experience.

Full Policy

We value your privacy and want to be completely transparent about how we handle your data.

We do not sell your personal information — not now, not ever.

Your information is used only to provide and improve our services, communicate with you, and ensure you have the best possible experience on our website. We do not share or disclose your data to third parties for marketing or profit, when you cease being a member, we delete the vast majority of your data within 30 days. Need more detail check out our Privacy Policy above.

If you have any questions about how your information is handled, please contact us at dpo@guardid.app.

TL;DR

I, [Member Name], authorise guardID Limited to act on my behalf under UK GDPR, EU GDPR, and the UK Data Protection Act 2018 to:

• Request deletion of all my personal data wherever it is held.

• If deletion is legally restricted, object to processing, request restriction, and delete all other data not required to be retained.

• Add my details to suppression (so called 'do not contact’ lists) to prevent future data collection.

• Handle all communications through guardID’s secure platform, including providing any identification needed. Companies must delete any data shared by guardID after fulfilling requests.

• Use the personal details I provide (name, emails, phone numbers, addresses, etc.) to identify and request deletion / restriction & objection.

• Contact any company that may hold or process my data, and update the list over time as new companies are identified.

• Raise complaints with the ICO or other authorities if requests are ignored, and combine my case with other members’ cases to show systemic non-compliance.

• Update this Letter automatically when I update my contact details or upon membership renewal.

• End the authority of this Letter and delete all my data from guardID within 1 month if my membership ends or I revoke authorisation.

Full Letter of Authority

Letter of Authority – Data Deletion, Restriction, and Objection Requests under the UK GDPR / Data Protection Act 2018

Date: [Submission Date]

To whom it may concern,

Subject: Authorisation for guardID Limited to Act on My Behalf Regarding My Personal Data

I, [First Name] [Last Name], hereby authorise guardID Limited (“the Company”) to act on my behalf in submitting requests under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 in relation to the processing of my personal data.

This authorisation specifically covers, but is not limited to, the following rights and actions:

Right to Erasure (“Right to be Forgotten”) – To request the deletion and removal of all personal data relating to me that your organisation holds, where there is no overriding lawful basis for its retention.
Right to Restriction of Processing – Where my data cannot be deleted due to a legal obligation or legitimate interest, to request that the processing and use of such data be restricted to the minimum necessary for compliance with legal requirements.
Right to Object to Processing – To object to the continued processing of my personal data, including processing for purposes of direct marketing, profiling, or other non-essential uses.
Right to Data Minimisation – To request that, where data must be retained, the amount and scope of data stored be reduced to the minimum required for lawful purposes.

I grant guardID Limited full authority to:

Submit, manage, and follow up on these requests with any data controller or data processor;
Communicate directly with your organisation regarding my personal data; and
Receive and handle all responses, correspondence, and confirmations from your organisation on my behalf.

All correspondence and confirmations in relation to these requests should therefore be directed to guardID Ltd as my authorised representative.

Furthermore I also authorise guardID to take any other actions aimed at enhancing my digital privacy & personal data sovereignty and the following specific action(s) on my behalf in addition to those laid out elsewhere in this document:

Register my current address with the Mailing Preference Service.
Register my current address with Royal Mail's 'opt out' scheme.
Register my current address with the Data & Marketing Association's 'Your Choice' scheme.
Register my phone (& fax) number(s) with the Telephone Preference Service & Fax Preference Services.

Moreover, I authorise guardID to contact companies involved in Artificial Intelligence, Machine Learning, or other emerging technologies to inform them that I expressly withhold and / or withdraw my consent for the use of any content, works, or materials I have created.

Proof of Identity

In line with the UK GDPR principle of data minimisation, I request that any verification of identity required in connection with these requests be proportionate and limited to the minimum necessary to confirm my identity as the data subject.

As this request concerns the removal, restriction, or cessation of processing of my data; and not the disclosure of personal data; the personal details provided below should be sufficient to identify relevant records without requiring excessive or unnecessary documentation.

Should further clarification be required, I ask that you explain why any additional information is necessary and ensure that any identity information provided is used solely for the purpose of verifying this request and securely deleted once verification is complete.

My personal details are as follows: